If you’re new to Gmail Advanced (formerly Labs),you first need to know that it is a testing ground for Google. Experiment with Gmail Advanced (you’d love Multiple Inboxes) Archive emails that contain a particular word (say, Free trial) 8.Automatically forward emails from a specific address.Star every email from someone important (say your bank).Ways in which you can use filters to organize Gmail: Select an email and look for the file-like icon at the top. This is where the archiving feature comes into play.Īrchiving does not delete your email but removes it from your inbox. You do not need them now, but they might be helpful when you are getting your accounts done at the end of the year. And then they keep piling up like there’s no tomorrow.įor example, they send you a receipt every time you buy something from a vendor. Archive emails you do not need in the near futureĪ lot of times, we do not delete emails only because we might need them later. Every step towards unclogging one’s inbox is worth it. You can use Notes for exchanging client information, offering tips, or anything that does not involve writing an entire story. Unlike chat, you can always go back and see what you conversed about in a thread - you never lose context. Use Hiver notes to give more context to your teammate regarding a task Notes are messages you can write to your teammates and appear next to the email thread you’re discussing (unlike Slack or Hangouts, where you have to tell people which email you’re talking about and what happened and all that). If nothing else looks feasible enough, there is one resort that works like a charm every time – Email Notes. In case of a last-minute cancellation of appointments, get-togethers, or interviews, tell them in person, or use the phone. If a topic has many aspects that need to be explained or discussed, take it to a personal meeting. The one way all of us flood our and our teammates’ inboxes – sending emails for things that can very well be done otherwise. Stop writing emails for internal conversations You also get the ability to specify multiple conditions, such as the sender’s email and a specific word in the subject line. Using Hiver, you can automatically assign all incoming emails from their email address to them. The usual course of action, when you want to organize Gmail, is sifting through emails and forwarding them to teammates - an absolute waste of time.įor example, say you have a teammate who looks after all the emails from your shipping partner. Automate emails to be assigned to your team (without forwarding)Ī large number of emails you receive would require someone else from your team to work on them. For example, you can have all the emails from your lawyers labeled as Documents. You can also have Gmail apply labels to emails as they arrive, saving you the manual effort. You can add colors to your labels to organize them better
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